Time Tracking done right!

adoptr timely

Nearly everyone has experienced himself or noticed it with a colleague or friend: you stay in the office longer than necessary, only to impress your boss! Simply so Mr. Meyer will see, that I actually stay longer than 5.30 p.m.! Regardless of the fact, that my work may already be done hours earlier.

This not only demotivates one, neither does it give any incentive to get good work done quickly.

We want to show you, why time tracking can be so demotivating and which better ways there are. Especially after the verdict of the EUGH it is crucial to track times in an orderly manner!

The Background

Thanks to work ethics, our work tends to be measured by how long we work, therefore the “nine-to-five” saying. It’s not quality over quantity, but the other way around. At least it is still today in many businesses.

It starts with school, where our kids start at 8 am, have classes till 3pm and need to stay till 4pm to get homework done, even though they may already be done by 3.15pm.

It continues during apprenticeships and in many jobs. For the time frame of eight hours people dispose themselves from their personal freedom, in order to give it to the employer.  In school as well as in everyday working life the rule remains: you must stay till the end! And only who is works for long hours, actually works. Seriously?

Quantity > Quality?

This equation remains fixes in many people’s heads: I’ll stay in the office for long hours, that way I’ll have worked a lot. No matter if half the time is spent in needless meetings or with repetitive tasks.

Especially in some jobs, personal attendance and meetings are valid and necessary, no doubt. But is it fair, that my work is only recognized, when my time is tracked? What happens, if I have a brilliant idea on my way home or whilst spending time on the playground with my kids? Would I still be happy to write it down in my free time, if my time is not tracked and I am not rewarded for it?

Sounds crazy, right? As already mentioned, of course it is relevant and necessary in some industries. For example for assembly-line workers. Everyone has the overview, and all arrangements can be taken to make sure the employee does not work more than legally allowed and agreed upon in the contract.

But can this work for every industry?


Performance needs to be made the key element. It is important, that a result from one’s personal work is seen. For projects, time needs to be tracked as well, that way every project manager can see how many hours are booked.

But what is the best way to track hours? Traditional time cards or “smart” excel-spreadsheets? Sure, why not? But in those cases, most employees will need approximately two hours a week to track working time. A short sample calculation: imagine having 210 working days a year (already excluding sickness and holidays), summing up to 42 work weeks. 42 weeks x 2hrs of time tracking = 84 hrs a year solely for entering working hours!

Our solution

In general, we have flexible working hours and can work from pretty much anywhere. We enjoy working for adoptr, and prefer to work more, simply because it is so interesting.

Nevertheless, we have to book our hours – for clients or simply for our own overview. We wished for a smart, intuitive and easy tool, which is compatible for several devices.

That’s what we found in Timely! I can connect it to my calendar, so that entries are automatically copied to Timely and assigned to a project. Thanks to machine learning, the tool gets smarter with every usage, so within a short timeframe the assignment-process runs automatically and only requires a manual confirmation from my side.  Great news however, it doesn’t only recognize my calendar entries, but also tracks which documents I have been working on or which apps I used. This data is only viewable for me personally, which makes it DSGVO-compatible.

What makes it user-friendly, is that it is compatible with mobile devices. When I am on the way home from a customer, I can already enter my hours.

Interfaces to many ERP-systems are already in place, which makes it easy for the hours to be billed.

We are really happy with this tool and would love to introduce you to it! Let us know and we’ll assist you with the implementation of this tool.

New Work

“This is the way I think about trust…you have it until you lose it.” Gary Vaynerchuck

With this statement from Vaynerchuck I would like to come to an end. New work is a massive topic, which many companies have become aware of and are adapting into their daily business. The company “Einhorn” in Berlin for example works in a modern environment with flat hierarchies (or none at all) and open salary policies.

We also work in a very flexible environment, which allows us to combine work and family. We love our company and want to share our ideas!

Do you have anything to add or would like to catch up? Let us know!